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SIGNUP? JUST SEND US AN EMAIL, WE'LL MATCH YOUR AVAILABLE TIME & PREFERENCE WITH A VENUE POSITION ASSIGNMENT.
FESTIVAL SUPPORT TEAM: CHOOSE YOUR DAY AND TIME BLOCK AND VENUE.
We have listed the total hours each venue is open.
Sign up for the hours/times you are available and we'll post you on our MASTER ROSTER.
918-348-9585 TEXT IS BEST!, leave a voice or text message if a live person does not answer.
We will have a sign in/out sheet at each venue in order to track volunteer hours which will translate into BARE BONES
BUCKS! More about that in Orientation.
VOLUNTEER SIGN-UP & ORIENTATION:
[__] Live session [__] Online Video
WEEKDAY-BEST BEST DAY? [__] WEDNESDAY [__] THURSDAY
[__] 2 hour shift [__] AM [__] PM [__] EVENING (AFTER 5PM
[__] 3 hour shift [__] AM [__] PM [__] EVENING (AFTER 5PM)
[__] 4 hour shift [__] AM [__] PM [__] EVENING (AFTER 5PM)
WEEKEND: BEST DAY? [__] FRIDAY [__] SATURDAY
BEST TIME?
[__] 2 hour shift [__] AM [__] PM [__] EVENING (AFTER 5PM
[__] 3 hour shift [__] AM [__] PM [__] EVENING (AFTER 5PM)
[__] 4 hour shift [__] AM [__] PM [__] EVENING (AFTER 5PM)
WHAT AREA DO YOU PREFER TO HELP WITH? (See choices below) List in order 1st, 2nd & 3rd. Or just list which one
you are definitely NOT able or willing to partake in.
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FESTIVAL DATE
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TIME: OPEN TO CLOSE
Subject to minor Changes
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NAME OF VENUE
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WED. APRIL 26
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10:00 AM-9:00 PM
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ROXY THEATER VENUE-220 W. Okmulgee Ave
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THURS. APRIL 27
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10:00 AM-9:00 PM
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ROXY THEATER VENUE-220 W. Okmulgee Ave
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FRI. APRIL 28
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10:00 AM-11:00 PM
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ROXY THEATER VENUE-220 W. Okmulgee Ave
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SAT. APRIL 29
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10:00 AM-11:00 PM
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ROXY THEATER VENUE-220 W. Okmulgee Ave
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FRI. APRIL 28
WORKSHOP: HOW TO MAKE A DOCUMENTARY ABOUT LOCAL HISTORY
RUSS FRY-PRESENTER
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11:00 AM-12:00 NOON
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MUSKOGEE PUBLIC LIBRARY-800 W. OKMULGEE
2ND FLOOR-GRANT FOREMAN ROOM
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FRI. APRIL 28
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12:00 NOON-5:00 PM
MUSIC & DOCUMENTARIES
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MUSKOGEE PUBLIC LIBRARY-800 W. OKMULGEE
2ND FLOOR-GRANT FOREMAN ROOM
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SAT. APRIL 29
4-SCREENPLAY READINGS
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11:00 AM-1:00 PM
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MUSKOGEE PUBLIC LIBRARY-800 W. OKMULGEE
2ND FLOOR-GLASS ROOM
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SAT. APRIL 29
DOCUMENTARIES & MUSIC
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2:00 PM-5:00 PM
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MUSKOGEE PUBLIC LIBRARY-800 W. OKMULGEE
2ND FLOOR-GRANT FOREMAN ROOM
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FRI. APRIL 28
MUSIC VIDEOS + SHORT SUBJECT MOVIES WITH A FEATURE AFTER 6PM
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1:00 PM-8:00 PM
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MUSKOGEE CIVIC CENTER-4TH & OKMULGEE AVE.
MERLE HAGGARD AVE. ROOMS A-B-1ST FLOOR.
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SAT. APRIL29
MUSIC VIDEOS + SHORT SUBJECT MOVIES & A FEATURE AFTER 6PM
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11:00 PM-8:00 PM
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MUSKOGEE CIVIC CENTER-4TH & OKMULGEE AVE.
MERLE HAGGARD AVE. ROOMS A-B 1ST FLOOR
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PICK YOUR TEAM! 3 HOUR SHIFTS SO YOU'LL HAVE TIME TO WATCH MOVIES TOO!
VENUE HOST TEAM
* Concessions (Must have a food handler's permit from Health Department)
* Box office (must be able to handle and account for monies, giving change & receipts as needed)
* Surveys/Door Prizes
* Audience Monitor (Sit and watch movie & make notes (document) as to audience responses)
* Hospitality (Must smile and talk to strangers with ease) Ask questions as to needs or interest) Give directions to locations,
refer questions or concerns to the director or coordinator.
VENUE TECH TEAM
* play the movies via flash, or blu-ray according to printed schedule. Computer savvy.
* Timekeeper/Introduce Film & Filmmaker (ask if present)/Keep Q & A to the time allotted to keep festival on track.
Thank everyone for coming. Maintain Security. Report any challenges to Theater Manager or Festival Director.
FEST HOSPITALITY TEAM
* Monitor and secure water/food/relief for Volunteers
* Greet incoming & outgoing guests
* Filmmaker Registration Pack distribution
* Troubleshooter for Fest Director, (Be the eyes and ears) Help to resolve issues.
VENUE HOST TEAM
Here's what you will be doing. Pick a day or a venue. Time blocks 3 hours.
VENUE HOST TEAM COORDINATOR: Greets guests, checks in volunteers, keeps venue running ontime, introduce Filmmakers, Supervise
Audience Choice voting.
TEAM MEMBERS:
VENUE BOX OFFICE CASHIER: Handles cash ticket/pass sales, uses square payment system for credit card processing, maintain
security and transaction records.
VENUE TICKETER: Greets volunteers and venue guests, check for tickets or wristband, hand out and collect audience choice
ballots, door prize drawing survey slips, keeps count of venue attendees.
VENUE SOUVENIR SALES: Offer souvenir items (for sale) to attendees, process credit cards via square, collect cash, maintain
inventory security and keep sales records.
OTHER? Tell us what you can do.
VENUE TECH TEAM
Here's what you will be doing.
VENUE PROJECTION TEAM:
1st MEMBER: Handles Blu Ray players/Computers & Flash & DISCS using digital technology to screen movies, maintain
security.
2nd MEMBER: Request audience to put cell phones on vibrate or silent. Keeps venue on-time by limiting Q & A to 3-5
minutes during credit roll.
Announce what's playing next or upcoming activities, after-fest gatherings, panels, screenplay readings, etc.
VENUE HOSPITALITY TEAM
Lots of options, just pick a date and time and we'll plug you in.
Note: May also move from venue to venue
Greet everyone you meet with a SMILE!
Direct people to venue locations.
Be the helping hand wherever needed.
Cover for any other venue team.
Report situations to Fest Director for immediate help.
Be part of the Venue audience during screening.
MEMBER #1 CHECK-IN VIP FILMMAKERS & SCREENWRITERS & MUSICIANS & THEIR TEAMS WITH OFFICIAL PROJECTS IN FESTIVAL
(Master Roster listing)
Provide VIP Badge, Souvenir bag, etc.
Give directions to venue locations.
MEMBER #2 CHECK-IN VOLUNTEER TEAMS-Master Roster
Give directions to venue locations
MEMBER #3 SELL SOUVENIRS, WATER, COFFEE, SNACKS-Maintain security of inventory, cash box, etc.
MEMBER #4 HOTEL & LODGING LIASON
Interface with Hotels for Filmmaker Check-in, Transportation needs, Posting daily schedule of events & films.
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